Administrative Withdrawal: Definition and Policy
The Administrative Withdrawal is a process whereby ALL grades, high or low, for a given semester are changed to the grade of “W.” Per Policy and Procedure Statement 2.08 (Schedule Changes, Drops, and Withdrawals), students seeking to “drop a class or classes after the semester has ended, must provide (a) a written letter of appeal and (b) documentation of extremely extenuating circumstances to the appropriate dean(s).” (section 20).
The Dean of University College will review Administrative Withdrawal requests for following students: General Studies, Exploratory, and Exploratory Professional majors. All other students should contact the Dean’s Office of their respective majors to appeal for an Administrative Withdrawal.
* Students seeking to drop a single course after the semester has ended should contact the Dean’s Office of the college through which the course is offered.
Please provide the information requested below if you are seeking an Administrative Withdrawal from the Dean of University College.
Sensitive Documents
Please submit sensitive documentation such as medical information, information that contains Social Security numbers or other personally identifying, etc., using Texas State's secure file transfer system. When you log into the system to send your secure email, use AcademicPrograms@txstate.edu as the address to which you send your documents.
*If you are bringing or faxing documentation to our office, please attach a Word document letting us know and explain what the documentation is.
Supporting documentation should be from the semester(s) in which you had academic difficulty. Examples of supporting documentation are:
- hospital bill
- obituary
- divorce decree
- medical diagnosis
- disability diagnosis
- work record
- police report
- court records
- transcript of successful work at a community college since your latest TXST enrollment
